We are searching for an experienced Executive Assistant at our Palmer HQ facility.

Primary Duties and Responsibilities:

Responsible for providing high-level administrative support for the Executive Staff, in order to support operations and services in an efficient, effective and confidential manner. Assists Executive Staff with complex administrative reports, detailed research projects, data accumulation and reporting, organization, scheduling, project administration, preparation of sensitive documents and recommendations. This role supports accounting and budgeting processes of the Executive Staff and their core groups. Handles highly confidential, strategic and sensitive information having an enterprise-wide impact. Exercises judgment and utilizes discretion in obtaining and exchanging information.

SPECIFIC TASK DESCRIPTION

Required Qualifications:

EDUCATION:

Certification in professional administrative fields highly desirable. Completion of secondary education to have developed specialized skills and proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, Laserfiche, data processing, and graphics for computer applications is preferred. Extensive knowledge of financial/accounting procedures, office administration and technology.

WORK EXPERIENCE:

Minimum five (5) years’ experience in Executive Assistant capacity or equivalent position. Demonstrated superior skills in verbal/written communication, organizational ability, and consistent record of accomplishing multiple simultaneous projects with varying priorities and deadlines in a calm and professional manner. Experience working with independent auditors and/or in legal or public utilities profession preferred.

SUPERVISION:

This position would receive minimal supervision.

OTHER QUALIFICATIONS REQUIRED:

Excellent interpersonal skills are critical in this position, as are verbal and written communication skills, a strong customer service orientation and a commitment to quality. Strong interpersonal skills necessary in order to develop and maintain cooperative working relationships with and between team members, department heads, administrators, consultants and contractors.

EFFECT OF ERROR:

Errors in employee’s normal work activity put employer at some risk. Most errors can be substantially corrected within one quarter after identification. Correction may require a relatively low level of disruption of normal resource allocations.

JOB SCOPE:

The individual is seen performing a multiplicity of functions or professional procedures which go beyond repetitive operations. As tasks assume greater complexity; they are likely to require creativity and a demonstration of vocational and/or professional initiative. These activities require a working knowledge of the operations of more than one section within a department.

INDEPENDENT JUDGMENT:

Job responsibilities are generally routine and are established by sectional practices and procedures. Independent judgment requires research and/or analysis and are generally limited to the individual’s specific area of expertise.

WORKING CONDITIONS:

Exposed to mildly unpleasant conditions most of the day, such as recurring pressure due to fairly frequent unscheduled deadlines; and/or occasional confrontational contact with employees, subscribers or others outside MTA.

*full (PDF) job description available upon request*

Employment Type: Full - Time

Compensation Type: Hourly Wage