POSITION SUMMARY:

It is the primary responsibility of the Executive Assistant to provide high-level administrative support. This includes planning and scheduling meetings and appointments, organizing and maintaining paper and electronic files; managing special projects; conducting research; and collecting information by using the telephone, mail services, websites, and email. All duties are performed in accordance with department guest service standards and MGM Resorts International policies, practices and procedures.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Provide effective and comprehensive support to department head
• Proper phone etiquette, people and communication skill; provide general office support to all team members on an as needed basis and perform related duties as required
• Type documents to include correspondence, presentations, forms, reports, etc.
• Schedule meetings and conference calls
• Organize international and domestic travel ranging from air and hotel reservations to passport and visa applications; handle situations where independent judgment is exercised, thereby relieving the Executive of extraneous matters
• Screen incoming calls and either assist caller when appropriate, forward calls that can be handled by others; maintain confidential files and honor the integrity of all information
• Manage and prioritize heavy volume of e-mails including archiving and retrieval
• Reconcile expenses and submit reimbursable items for processing
• Update and maintain Executive’s business associate contact details
• Perform other job-related duties as requested

KNOWLEDGE, SKILLS, AND ABILITIES:

• Working knowledge of Cliqbook/Concur travel system and Infor Expense Management system
• Able to effectively communicate in English, in both written and verbal forms
• Ability to communicate effectively, concisely and logically in a timely manner and at an appropriate level, while maintaining confidentiality
• Ability to to make sound decisions immediately without supervision
• Ability to multi-task and work well in a fast paced environment
• Proficiency of computer software to include Outlook, MS Word, Excel, and PowerPoint as well as office equipment, i.e. telephone, copier, fax machine
• Excellent organizational skills to function effectively under time constraints and within established deadlines, with particular attention to detail
• Effective listening abilities with strong judgment skills
• Excellent customer service skills and interpersonal skills to effectively communicate with all business contacts

MINIMUM REQUIREMENTS:

• High school diploma or equivalent
• Two (2) years of Executive Assistant or Administrative experience
• Work varied shifts, to include weekends and holidays

PREFERRED:

• Experience working in a similar resort setting