Event Coordinator

Reports to: Event Manager

This is a full-time, non-exempt position

The Buffalo and Erie County Botanical Gardens, a living museum with a mission to inspire curiosity and connect people to the natural world, is searching for their next team member – Event Coordinator! This is a key role in fulfilling our mission of inspiring curiosity and connecting people with the natural world through the living museum and an essential part of the Marketing and Events Department at the Botanical Gardens. The Event Coordinator will assist in the execution and orchestration of both internal and private events held at the Botanical Gardens.

Events

• Serve as an event coordinator at internal events, photo shoots and at designated private events.
• Assist in the planning and execution of select private events. This includes event coordination, set-up and break-down, including being a lead point of contact on the day of an event.

• Plan and execute internal fundraising events in collaboration with the Marketing and Events Department. This includes event set-up and break-down

Teamwork & Relationship Building

• Positively serve as a representative of the Botanical Gardens to all clients, visitors, vendors, government officials and any/all external sources.
• Required to work a flexible schedule. Some evenings, weekends and holidays will be required.

• Lead by example and work with staff to ensure a welcoming environment and an excellent experience for visitors from arrival to departure.

Education and Experience

Associates Degree or relevant experience in the hospitality or related field and at least two-years of experience in event planning or event management. Non-profit experience preferred.

Skills and Characteristics

• Seeking a creative problem solver who is enthusiastic and self-motivated.
• Individual should have the ability to multitask in a fast-paced environment while maintaining strict attention to detail.

• Must be willing and able to lift up to 50lbs. with a full range of body motion.

Botanical Gardens’ Culture

We strive to create Wow, Wonder and Welcome within your teams and for the public. We create the Wow factor by being innovative, creative and enthusiastic, by embracing all possibilities and celebrating our successes. We generate Wonder by building experiences that are beautiful, colorful, inspire curiosity and encourage our visitors and each other to be engaged in the natural world. We are always inclusive and Welcoming to all by being kind, empathetic and respectful to all individuals and their unique perspectives. We look forward to exploring how you can positively contribute to our Wow, Wonder and Welcome culture.

Diversity, Equity, Inclusion and Accessibility

We are committed to overcoming barriers to be the most inclusive organization we can be, where all feel welcome and included and we can grow together. All employees have a responsibility to treat others with dignity and respect at all times. A successful work environment is built on:

• Respectful communication and cooperation between all employees.
• Fair treatment, and acceptance of people of all identities, beliefs, and viewpoints in all interpersonal interactions.
• Teamwork and employee participation that embraces all perspectives.
• Demonstrating initiative in learning about and implementing skills related to inclusion, diversity, equity, and accessibility.
• Employer and employee contributions to the communities we serve to promote a greater understanding and respect for diversity

Core Values

The Buffalo and Erie County Botanical Gardens welcomes all visitors and is committed to creating an environment free of discrimination and harassment where all individuals are treated with respect. The Society strives to ensure that its collection, facilities, and programming are inclusive and accessible in order to provide a successful and engaging experience for all audiences.

It is extremely important to us that our employees demonstrate the utmost respect for co-workers, volunteers, visitors, our plant collections, historic conservatory, grounds and campus buildings.

• Integrity - We take actions that promote enduring trust with each other and with the public.

• Natural Environment - We demonstrate a deep and abiding respect for the natural environment.
• Diversity, Equity and Inclusion - We are welcoming to all and create an environment free of discrimination and harassment where all individuals are treated with respect.
• Inspiration - We are inspired by those who came before us and inspire those around us.
• Education - We are all lifelong learners. Botanical Gardens enrich our lives and we have much to learn from the natural world.
• Stewardship - The buildings, grounds and collections that make up the Botanical Gardens should be revered and enhanced, and never harmed. We preserve and protect a legacy left to us by previous generations.

Benefits
This is a full-time position, and we offer a wide range of benefits including health, dental, vision, and life insurance, a retirement plan option with company match, PTO, vacation time and flexible scheduling. Due to the nature of this position, it will require working days, some weekends, holidays and nights to capture and post engaging content.