Alcoholic Beverages & Tobacco-Staff Assistant (Jacksonville) (710934)

Temp

Hours; Mon-Fri, 8AM-5PM

Job Location 4161 Carmichael Ave Bldg 3300 Jacksonville, FL 32207

Pay Rate : 19.38 hr

FL-DBPR-Jacksonville-Alcoholic Beverages & Tobacco-Staff Assistant - assignment projected 8-9 weeks. Extension possible, but not guaranteed.

JOB DESCRIPTION:

This position entails advanced clerical responsibilities that include duties of an administrative nature. The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The employee must interact courteously with others. Incumbent may perform front desk receptionist coverage. The incumbent will be responsible for importing documents received into the agency’s electronic document imaging system and its single licensing system.

JOB DUTIES:

*** Reviews and sorts and date stamps incoming mail and faxes.

*** Accurately routes information either physically or through approved electronic methods to the appropriate staff.

*** Scans documents and applies proper naming conventions.

*** Prepares paper documents for destruction after scanning to the electronic document imaging system.

*** Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks.

*** Inputs applicant’s information regarding an application for licensure into the agency’s single licensing system and update data as needed.

*** Receipt revenue received, prepare bank deposits, and perform reconciliation of bank deposits.

*** Scan documents into the agency’s electronic document imaging system.

*** Uploading documents to the agency’s electronic document imaging system.

*** Comparing paper documents to electronic documents to ensure the electronic version is complete.

*** Verifying the accuracy of data entered into the agency’s single licensing system and correcting any errors.

MINIMUM QUALIFICATIONS:

*** Good communication and interpersonal skills.

*** Administrative and/or clerical experience working in an office environment.

*** Experience using Microsoft Office, including Excel, Word and Outlook.

*** Experience creating documents, maintaining files and keeping records.

*** Willing to train the right person that wants to learn and work.

Knowledge, skills and abilities, including utilization of equipment, required for the position:

• Knowledge and use of correct spelling, punctuation, and grammar.

• Skilled in using Microsoft Office applications.

• Knowledge of general office procedures.

• Ability to plan, organize and coordinate work assignments.

• Knowledge of administrative and clerical procedures and systems.

• Ability to evaluate information against a set of standards and verify that it is correct.

• Ability to determine work priorities, manage time effectively, organize, and ensure proper completion of work assignments.

• Ability to operate general office equipment.

• Ability to work independently.

• Ability to establish and maintain effective working relationships with others.

• Ability to work with confidential, exempt, and other legally protected information.